June 1, 2026

Community Support Groups

Resource Category: Clubs & Groups

Resources for Community Support Groups

A Community Support Group includes PTOs, Booster Clubs, and similar organizations.

Certificates of Liability Insurance (COI) Any vendor that will be on CVS property using interactive equipment, inflatables, food trucks, mechanical bulls, balloon artists, face painting, magicians, petting zoos, etc. for any events require a COI to be on file at the Business office prior to the event taking place. Community Support Group should contact the vendor to request an updated COI if it has expired.

Audit Calendar for Support Groups All Community Support Groups are subject to district audits and audit results must be shared with all Board members.

Audit Checklist for Support Groups Fillable (Updated 3/17/2026)

Annual PTO~Support Group Application

Annual PTO~Support Group District Expectations

Financial Activity Report (Example) A financial activity report must be presented at each regular meeting.

Finance Manager Budget (Example) All Community Support Groups are required to use Finance Manager software to record, track, and manage all financial activity, including budgets, in accordance with District requirements.

PTO Today - Free resources for PTOs and Support Groups

PTO President Meeting Dates (TBD)

Quick Start User Guide For New Treasurers

Robert's Rules of Order (Quick Reference) Community Support Group meetings should follow Robert’s Rules of Order, a widely used framework that ensures meetings are conducted in an organized and fair manner.

Vendor Resource List - List of approved vendors.

District Forms

Building Use Form (Auditorium)

Building Use Form (Fillable) (School Facilities/Grounds)

Cash Box Tracking Form (Fillable)

Check / Reimbursement Request Form - Internal Fillable (Updated 3/2026)

Classroom Supply Purchase Request Form (Fillable) This form is to be completed before the purchase of any items to determine if PTO funds can be used to pay for the approved purchase(s). Classroom or school-related expenses (including classroom materials, equipment, field trips, assemblies, or similar items); these purchases must be made by the school using a school check, with reimbursement from the Support Group as appropriate. Any questions, please see your Building Administrator. (Updated 7/2026)

Deposit Payment Log (Fillable) To be used with the deposit form.

Deposit Form (Internal - Fillable) (Updated 3/2026)

District Check Request Form for Community Support Groups (Fillable)

Donation Request Form (Fillable) Requests for donations from the Support Group that are not included in the approved budget.

Payment Collection Form (Fillable)

Vendor Application Form (Fillable)

W-9 Form

District Guidelines

Disclaimer: District Guidelines are subject to change without notice. The most current version will always be posted on the Chippewa Valley Schools website.

Food and Licensing Guidelines Support Groups are responsible for ensuring that food served at school events is handled safely and complies with district, local, and state requirements. Food vendors, caterers, food trucks, and concession operations must meet applicable licensing, insurance, and district requirements before serving food on school property. Contact CVS Food Service (586) 723-2110 for more details.

Food Safety & Sanitation 101 Training Presentation Safe food handling should be a top priority for all Support Groups. During the first Community meeting, each support group is required to review the Food Safety & Sanitation 101 training presentation and document its completion in the meeting minutes.

Michigan Smart Snacks Approved List

District Guidelines

Fundraising Guidelines (Updated 8-24-2026)

Payment Handling Guidelines (Updated 8-24-2026)

Cash Box Guidelines

Student Activity Account Guidelines

Volunteer Guidelines (Updated 8-24-2026)

Michigan Sales Tax

Sales Tax General Rules (Chart)

State of Michigan Sales Tax Guidelines (Consumption of Food)

Record Retention