PTO and School Support Groups

• Certificates of Liability Insurance (COI) Any vendor that will be on CVS property using interactive equipment, inflatables, food trucks, mechanical bulls, balloon artists, face painting, magicians, petting zoos, etc. for any events require a COI to be on file at the Business office prior to the event taking place. Community Support Group should contact the vendor to request an updated COI if it has expired.
• Audit Calendar for Support Groups 
• Audit Checklist for Support Groups Fillable (Updated 3/17/2026)
• Financial Activity Report (Example)
• Vendor Resource List
• Vendor Application Fillable
• W-9 Form
• Finance Manager Budget Example
• Quick Start User Guide For New Treasurers

• PTO Today - Free resources for PTOs and Support Groups  
• PTO President Meeting Dates
• Robert's Rules of Order (Quick Reference)
• Annual PTO~Support Group Application
• Annual PTO~Support Group District Expectations
• Cash Box Tracking Form Fillable
• Check / Reimbursement Request Form - Internal Fillable (Updated 3/18/2026)
• Classroom Purchase Request Form - Fillable This form is to be completed before the purchase of any items to determine if PTO funds can be used to pay for the approved purchase(s). Any questions, please see your Building Administrator.
• Deposit Payment Log Fillable (Use with Deposit Form)
• Deposit Form Internal Fillable (Updated 3/18/2026)
• District Check Request Form for Community Support Groups Fillable (Updated 6/26/2025)
• Donation Request Form Fillable
• Payment Collection Form Fillable

Disclaimer: District Guidelines are subject to change without notice. The most current version will always be posted on the Chippewa Valley Schools website.

Food and Licensing Guidelines

• Temporary Food License Guidelines
• Michigan Smart Snacks Approved List
• Food Safety & Sanitation 101 Training Presentation Safe food handling should be a top priority for all Support Groups. During the first Community meeting, each support group is required to review the Food Safety & Sanitation 101 training presentation and document its completion in the meeting minutes.

Fundraising Guidelines

• Fundraising Guidelines (Updated 10-11-2024)
• Payment Handling Guidelines (Updated 10-11-2024)
• Cash Box Guidelines
• Coin Collection Fundraiser
• Student Activity Account Guidelines (Updated 10-11-2024)

Michigan Sales Tax

• Sales Tax General Rules (Chart)
• State of Michigan Sales Tax Guidelines (Consumption of Food)
• Record Retention

• Building Use Form (Auditorium)
• Building Use Form Fillable (School Facilities/Grounds)

• Charitable Gaming Raffle Guidelines   
• Raffle Documentation and Information
• Raffle Financial Statement (Due by the 10th of the month following the raffle)
• Raffle License Application
• Raffle Ticket Accountability Form Fillable (State required when using pre-printed tickets or booklets)
• Small or Large Raffle License? How to decide...  
• State of Michigan Charitable Gaming Website
• Sales Tax Remittance Form
• Ticket Reconciliation Form Fillable
• Winner's Information Form Fillable - Must be completed when winnings are $600 or more by one individual in a single or multiple winnings. Submit copy to CVS Business office.